This Privacy Policy explains how Inventaire Technologies Limited ("we", "our", or "us") collects, uses, and protects the personal data of users ("you") who access and use our POS and inventory management platform, Stocka.

By using Stocka, you agree to the collection and use of your information as described in this Privacy Policy.

1. Who We Are

Inventaire Technologies Limited is a company registered in Kenya and the data controller responsible for your personal data.

We offer a cloud-based POS and inventory management platform under the product name Stocka.

2. What Data We Collect

We collect the following types of personal and business information:

Account Information

• Full name
• Business name
• Email address
• Phone number
• Password (encrypted)

Business & Transactional Data

• Sales records
• Inventory details
• Purchase orders
• Branch and staff information

Device and Usage Data

• Browser type
• Access times
• Actions performed on the platform

3. How We Use Your Information

We use your data to:

• Provide and maintain the Stocka service
• Authenticate users and secure access
• Generate business reports and insights
• Communicate system updates or service alerts
• Ensure compliance with applicable laws and policies

4. Legal Basis for Processing (as per Kenyan Law)

We process your data based on:

• Your consent
• Performance of a contract (your use of Stocka)
• Legal obligations under Kenya’s Data Protection Act, 2019
• Our legitimate interest in improving the service

5. Data Sharing and Disclosure

We do not sell your personal data.

We may share data with:

• Service providers (e.g., cloud hosting, email delivery)
• Third-party integrations (such as payment processors, government systems, or messaging platforms) required for certain features of Stocka. These providers process data in accordance with their own privacy policies
• Law enforcement or regulators, where legally required
• Affiliates or successors, in case of business restructuring

6. Data Retention

We retain your personal and business data:

• For as long as your account is active
• For up to 6 years after account closure (for tax and legal purposes)

Your data may also be included in secure backups for disaster recovery purposes.

You may request deletion at any time, subject to legal obligations.

7. Data Security

We use technical and organizational measures to protect your data, including:

• Encrypted data transmission (SSL)
• Access controls and user authentication
• Regular system audits and backups

8. Your Responsibilities

You are responsible for ensuring that any personal data you enter into Stocka complies with applicable data protection laws.

Stocka is intended for use by business owners and authorized staff. By using the platform, you confirm that you have the authority to use it on behalf of your business.

9. Your Rights Under Kenyan Law

You have the right to:

• Access your data
• Correct inaccurate data
• Withdraw consent
• Request deletion (where legally applicable)
• Lodge a complaint with the Office of the Data Protection Commissioner (ODPC)

To exercise your rights, contact us at: +254 748 191 513

10. Cookies and Tracking

We use essential cookies required to:

• Maintain secure access to the platform
• Support core system functionality

Disabling cookies may affect the functionality of Stocka.

11. International Transfers

If your data is stored or processed outside Kenya, we ensure appropriate safeguards in accordance with the Data Protection Act, 2019.

12. Changes to This Policy

We may update this policy from time to time. Changes will be posted on this page and, where appropriate, communicated to you.

13. Contact Us

If you have any questions about this policy or your data, please contact:

Inventaire Technologies Limited
Phone: +254 748 191 513